Job Opportunities

Current Open Job Positions

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University Registrar

St. Mary’s Seminary & University
Fulltime (40 hours/week, Exempt Position)

St. Mary’s Seminary and University, America’s first Roman Catholic Seminary, is seeking qualified candidates to serve as the University’s new Registrar. Reporting to the Dean of the School of Theology, and working closely with the Dean of the Ecumenical Institute, the Registrar is responsible for academic scheduling; registration of all students; maintaining students’ permanent records; state, federal and accreditor reporting and compliance; and international student visa processes. The successful candidate must be committed to our mission, results oriented, an excellent communicator, and meticulous. The Registrar must be highly organized to ensure timely workflow while overseeing multiple projects and complex administrative duties in a very demanding working environment.

Required Qualifications

  • Three or more years of experience in higher education in a Registrar’s Office.
  • In-depth knowledge of and experience with a Student Information System (Jenzabar preferred), and its interface with a Learning Management System (Canvas preferred).
  • Ability to analyze, manipulate and report institutional data.
  • Experience in management of student visas, experience as the PDSO (Principal designated school official) preferred.
  • Judgement and expertise in implementing academic programs, policies and procedures.
  • Ability to understand and handle confidential matters in an appropriate manner, including FERPA compliance.
  • Strong strategic planning skills.

Strongly Preferred

  • Master’s Degree
  • Experience in Catholic Seminary or University

St. Mary’s is located in the Roland Park neighborhood of Baltimore. The position includes generous benefit and compensation package commensurate with experience. Successful candidates will be subject to a pre-employment background check. St. Mary’s Seminary & University is an equal opportunity employer. Application Procedures: Review of applications will begin immediately, and the position will open spring 2022, start date negotiable. Please submit electronically a:

  1. Cover letter including salary requirements,
  2. Résumé,
  3. List of three (3) work-related references, including their contact information (title, email and/or phone number).

Submit to jobs@stmarys.edu with position title in subject line.

Senior Executive Assistant to the President Rector and Rector’s Coordinator of Admissions and Advancement

St. Mary’s Seminary & University
Fulltime (40 hours/week, Exempt Position)

St. Mary’s Seminary & University, America’s first Roman Catholic Seminary, seeks an innovative, enthusiastic, engaging professional for the position of Senior Executive Assistant to the President Rector and Rector’s Coordinator of Admissions and Advancement. Reporting to the President Rector the Senior Executive Assistant manages all activities, functions and communications of the President Rector’s office. In addition, the Senior Executive Assistant will have significant responsibilities for the Board of Trustees communication and meetings as well as keeping minutes for faculty meetings. Because of the special nature of this position, the incumbent must be a practicing Roman Catholic with a good understanding of Church organizations. More information about St. Mary’s may be found on other pages of this website.

St. Mary’s is located in the Roland Park neighborhood of Baltimore. The position includes generous benefit and compensation package commensurate with experience. Successful candidates will be subject to a pre-employment background check. St. Mary’s Seminary & University is an equal opportunity employer. Application Procedures: Review of applications will begin immediately, and the position will remain open until filled. Please submit electronically a:

  1. cover letter including salary requirements,
  2. résumé,
  3. list of three (3) work-related references, including their contact information (title, email and/or phone number).

Submit to jobs@stmarys.edu with position title in subject line.

Qualifications

  • Practicing Catholic with strong understanding of Church organizations.
  • Bachelor’s degree: master’s degree preferred.
  • 6-8 years of progressively responsible professional experience in senior level executive administrative support work.  Supervisory experience helpful.
  • Ability to maintain confidentiality with respect to documents and communications, exercising prudence and discretion in assessing levels of confidentiality required.
  • Independent worker able to manage multiple complex projects – often at the same time – by establishing timelines and deadlines and presenting overview of such plans to President Rector in order to move forward efficiently and effectively without oversight.
  • Ability to manage communications from students, faculty, administrators and other faculty members providing feedback to requests in an efficient manner and discern the need for supervisory input.
  • Expertise in creating and managing data bases; 10 -key proficiency; experience preparing bulk copies and handouts.  Quick learner of computer systems.  Prior knowledge of Raiser’s Edge and Jenzabar helpful.  Possesses the necessary basic technological knowledge and experience to be able to troubleshoot computer, audio-visual and multi-media equipment.
  • Strong time-management, problem-solving and communication skills.
  • Demonstrated skill and effectiveness in all forms of communication written, verbal, observational, presentation and listening.
  • Strong skills in leadership and problem-solving with peers and supervisees.
  • Ability to interact effectively, discretely, graciously and diplomatically with diverse groups both internal and external to the seminary and university.
  • Demonstrated expertise with Microsoft Office Suite software, email and reports. Excellent writing and proof-reading skills.
  • Ability to work collaboratively and as member of a team with administrative assistants and members of other departments.
  • Ability to work effectively under pressure, managing projects successfully even when they have conflicting goals.
  • Positive professional attitude, demeanor and dress.
  • Willingness to work evenings and weekends when necessary to complete important tasks and projects according to established deadline.

(Posted: 8/19/2021)