Procedures

Registration Procedures

Approximately eight to ten weeks before the beginning of a term, the E.I. mails out a registration brochure to all current and prospective students. The brochure lists all of the courses to be offered that term along with a registration form and specific information about registration procedures and costs.

Special registration times with evening hours are scheduled before each term for in-person registration. Continuing students may register by mail, by fax, or in person. New students are required to follow the admission procedures described on the Admission Requirements page and to register in person, either during regular office hours, at the special registration times, or by appointment. Before registering, new students must schedule an interview to obtain initial academic guidance.

A registration deadline is set, after which time a late fee is charged to continuing students. Late registrations can be accepted, however (with payment of the late fee), until the first class meeting. Registration after the first meeting of a class requires the approval of both the instructor and the Dean. Continuing students must meet all previous financial obligations to St. Mary’s before they are permitted to register for a new term. After students register, the registrar’s office sends a schedule confirmation by mail.

The Ecumenical Institute of Theology reserves the right to limit enrollment in any course or to cancel any course for insufficient enrollment, in which case students will be notified and full reimbursement will be made.

Change of Registration

All changes in registration (credit to audit, audit to credit, and withdrawal) must be made by submitting a written, signed notice to the Registrar’s office. Email messages are not acceptable, though signed faxes are acceptable. Changes are effective when received by the Registrar. A “drop-add” period of one week at the beginning of each semester allows students to change course registrations without penalty. A student may change from credit to audit or vice versa up to the mid-point of the term. (The specific date is announced each term.) A student may withdraw from a course any time prior to the final week of classes. All other changes of registration must be approved by the Dean.

Administrative Withdrawal

A student may be administratively withdrawn from a course for failing to meet financial obligations, failing to meet minimum attendance requirements (including patterns of tardiness), or violating the Community-Life Agreement or the Community-Life Policies printed in the Student Handbook. Students who are administratively withdrawn receive no credit and no refund of monies paid. They are responsible for tuition costs, according to the schedule on the Payment Policies page, until the date of the administrative withdrawal.