Payment Policies

The Ecumenical Institute of Theology allows students to register for classes by paying the term’s registration fee. Full payment of tuition and student services fee, or partial payment with a deferred-payment contract, is due no later than the first day of classes. Deferred-payment contracts, whereby the tuition is payable in installments, without finance charges, are available to new students and continuing students who maintain good credit at St. Mary’s. Payments may be made by check, money order, cash, or credit card (VISA, MasterCard, or Discover).

Each student is fully responsible for his or her own financial obligations. Students who fail to make their full tuition payment, or first installment on a deferred-payment contract, by the first class meeting will have their registrations cancelled. Students who fail to make a scheduled tuition payment are invoiced and assessed a late-payment fee for each occurrence. Repeated or extended delinquency within a term may result in an administrative withdrawal from the term’s class(es). Students who are administratively withdrawn (a) lose all monies paid, (b) are responsible for tuition for the course according to the tuition reduction and refund policy printed below, and (c) receive no credit for the classes in which they were enrolled. Students who fail to meet their financial obligations on time, write checks with insufficient funds, or otherwise establish poor credit at St. Mary’s may not be permitted future registration with a deferred-payment contract.

Students with outstanding financial obligations are not permitted to register for classes; receive credit for the courses for which tuition monies are due; or receive a grade report, transcript, certificate, or diploma.

A student’s financial obligations are considered fulfilled when a check paid to St. Mary’s clears the bank or a credit-card transaction is approved.

Tuition Reduction and Refund

Students who withdraw from a course are obligated to fulfill their financial obligations for the course. The schedule printed below lists the deadlines by which an official written and signed withdrawal notice (available online) must be received by the Registrar in order for the student to be eligible for the corresponding percent of reduction in tuition:

Time of Official Withdrawal
Percentage of Tuition Reduction*
Before the second class session
100%
Up to 8 hours of meeting time
2/3
Up to 12 hours of meeting time
1/3
After 12 hours of meeting time
0%

Any student who fails to withdraw officially or who is administratively withdrawn is not entitled to a reduction or refund.

Charges or Refunds for Changes in Registration Status

Students who change from audit to credit must pay full credit tuition regardless of the date their change in registration status becomes effective.

Students who change from credit to audit before the seventh Monday of the term (third Monday in summer term) will receive a reduction in tuition according to the date on which a written, signed notice is received by the Registrar. Thereafter, the student must pay full credit tuition.

Financial Records Policy

Financial documents that relate to a student’s stay at St. Mary’’s may be examined only by those parties at St. Mary’s who are directly responsible for students’ accounts or billing matters.