ST. MARY’S SEMINARY & UNIVERSITY
ANNUAL SAFETY REPORT
CAMPUS CRIME AND PERSONAL SAFETY
This annual security report is prepared and distributed by the Director of the Physical Plant in compliance with The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and Drug-Free Campus/Drug-Free Workplace legislation. It contains crime and arrest statistics as well as information about campus policies and practices intended to promote crime awareness, campus safety and security. By October 1 of every year, all current students and employees are sent an email message providing them with the link to this report and notification that the current edition of the annual Security Report has been posted on the St. Mary’s Seminary & University website. Current or prospective students may obtain a copy of this report by visiting the website at www.stmarys.edu/.
CRIME REPORTING POLICY: REPORT CRIMES PROMPTLY
Report all crimes that occur on campus to:
Director Physical Plant: cell 443-802-5684
Vice President for Finance and Administration 410-864-4271
AS WELL AS:
Vice Rector: 410-864-3604 School of Theology
Associate Dean of St. Mary’s Ecumenical Institute: 410-864-4204 St. Mary’s Ecumenical Institute
SECURITY AND FIRE SAFETY
For the sake of institutional security, students, faculty, and staff should always see that all outside doors close securely and lock, particularly during evening hours and on weekends. Do not hold doors open and allow someone you do not know to enter the building unless you are going to escort that person to his destination and/or office. The purpose of the receptionist/telephone system is to provide entrance into the seminary.
St. Mary’s Seminary & University is committed to making the institution a safe place for students, staff, and faculty. A security guard, stationed at or near the front entrance, is on duty Monday through Thursday beginning at 5:00 p.m. until 10:00 p.m. The guard is available for concerns about safety, escorts to cars, and other security matters. All students and faculty are required to wear an identification badge during the evening class hours. This badge is issued at the beginning of each term, to gain entrance to the building and while inside the building. The guard is instructed to ask for this identification before granting anyone access to the building.
St. Mary’s also provides night security each evening of the week from 10:00 p.m. to 6:00 a.m. but assumes no responsibility for thefts of or damage to personal property kept on the premises. The security guard carries a cell phone (410-245-7215). Because the building is often open to the public, it is advisable for residents to keep the doors to their rooms locked whenever they are unoccupied.
The U.S. Department of Education requires that St. Mary’s Seminary & University maintain records of criminal offenses occurring on campus, and publish and distribute this information to seminarians and employees. Seminarians are to report to the Vice Rector and students of St. Mary’s Ecumenical Institute are to report to the Associate Dean all known or suspected crimes that occur on campus. In a written report, include the following information: the name of the person reporting the
crime; the nature of the crime; the time and place of its occurrence; and the victim(s) (if any) of the crime. Also indicate if administrators or police were contacted at the time the crime was reported.
All residents are encouraged to be very cautious and aware of potential fire hazards, e.g., candles are not permitted in rooms. Any student, faculty or staff member who detects smoke or fire in the building should set off the nearest interior fire alarm and call the Fire Department immediately (911 or ask the operator to make the connection). The interior alarm DOES NOT alert the Fire Department. Students, faculty or staff shall not attempt to fight the fire unless it is of a minor nature. St. Mary’s carries fire insurance only on seminary property.
If a resident is in his room when the alarm rings, he should leave immediately and close, but not lock, the door behind him. Residents and all persons should take all fire alarms seriously. Fire drills should be treated as if they are real emergencies. Normally, in case of an alarm, the building is evacuated by the front doors, near the Periodical Room of the Library, the Information Office and the Main Dining Room. If these entrances are blocked by flame or smoke, residents and all persons should take the nearest open exit but proceed to the front of the building so that all can be accounted for. In the event of a fire, the center of communications will be the middle of the front parking lot. A log of fire drills is kept on file in the Information Office under the direction of the Director of Physical Plant.
- No Smoking
To promote the general health and well-being of the entire house as well as to promote house-wide fire safety, St Mary’s Seminary and University is a non-smoking facility. Smoking is, therefore, prohibited in all public and private areas inside the seminary building, including student dormitory rooms. Smoking, however, is permitted at specific designated areas on campus. These three areas are to be found behind the seminary in the two inner courtyards as well as the patio outside the Donnelly Lounge. There are cigarette bins provided in each designated smoking area. It is expected that each smoker dispose of his cigars, cigarettes, pipe tobacco, and other tobacco products appropriately in these specified containers.
CRIMINAL BACKGROUND CHECKS
St. Mary’s Seminary & University mandates criminal background checks for all students, faculty, and staff. St. Mary’s requests Social Security Verification, Residency History, Maryland Statewide Criminal Search, and Nationwide Sex Offender reports for each student. Additional information as to the nature and scope of the criminal background reports, as well as a summary of a student’s rights under the Fair Credit Reporting Act, is provided to students who request this information in writing. Any student who has had such a background check in the last three (3) years may submit a copy to be used as a waiver for the required background check.
Questions about this policy should be addressed to the Vice Rector at 410-864-3604 or email@example.com for the School of Theology and to the Associate Dean of St. Mary’s Ecumenical Institute at 410-864-4200 or firstname.lastname@example.org.
EMERGENCY NOTIFICATION SYSTEM
In case of an emergency, an email announcement with directions to be followed will be sent out to all students, faculty and staff. Department Heads are responsible for ensuring that all persons within their departments have been informed. Deans of each division are responsible for ensuring that all students and faculty within their division have been informed. The phone message system will also be activated so that persons in their offices can be notified of the emergency and of the directions to follow. All persons will be notified by both email and phone when the emergency status is ended.
DRUG AND ALCOHOL POLICY
Substance Abuse and Alcohol
The following policy statement on substance abuse should be read in the context of St. Mary’s Seminary & University’s mission of priestly formation and theological education, and in light of the various policies and handbooks of the institution. The issues of alcohol abuse and illicit drug use have important implications both for individuals and for the institution.
The unlawful use, possession, manufacture, dispensing or distribution of alcohol or illicit drugs on the premises of St. Mary’s Seminary & University or as part of any of its activities is strictly prohibited. The abuse of alcohol and the use of illegal drugs can cause serious harm to oneself including impaired judgment, addiction, mental and physical illness, irreversible damage to the central nervous system and, in some cases, death.
Violators of St. Mary’s policy on substance abuse are subject both to civil prosecution and to other penalties imposed by St. Mary’s Seminary & University. In imposing its own penalties, St. Mary’s will take account of the nature of the violation(s), the individual’s record, and other circumstances pertinent to the case. Such penalties may include, but are not limited to, disciplinary reprimand, referral for prosecution, mandatory treatment, probation, temporary suspension, expulsion or dismissal from the program.
Only beer and wine are permitted in the Donnelly Lounge and on its patio except for special occasions as determined by the administration of the seminary.)
St. Mary’s Seminary & University prohibits the use of alcoholic beverages on campus except at approved locations and during approved social events. St. Mary’s prohibits the use of alcohol by individuals under 21 years of age and the abuse of alcohol by any seminarian or employee on its premises or as part of its activities. Alcoholic beverages of any sort may not be kept or consumed in seminarian rooms or dormitory areas.
St. Mary’s Seminary & University prohibits and will not tolerate violent acts or threats of violence against another person’s life, health, well-being, family, or property. St. Mary’s also prohibits the bringing of or possessing of weapons and/or ammunition on the premises, including in vehicles, except by authorized officers of the law and security officers.
DISCRIMINATION & HARASSMENT
St. Mary’s Seminary & University prohibits discrimination, including harassment, on the basis of race, color, national origin, religion, sex, age, disability, genetic information, or any other legally protected classification in any of its educational programs and activities or with respect to admission or employment. The designated Section 504 Coordinator is Paula Thigpen, University Registrar, 410/864-3605 (email@example.com). The designated Title IX Coordinator is Elizabeth Visconage, Vice-President of Human Resources, 410/864-4261 (firstname.lastname@example.org).
PARTNERSHIP WITH LOCAL POLICE
St. Mary’s has a Memorandum of Understanding with the Baltimore City Police Department for its Sexual Misconduct Policy.
ST. MARY’S SEMINARY & UNIVERSITY’S SEXUAL MISCONDUCT POLICY
The St. Mary’s Seminary & University (“Seminary”) community fully supports all local, state, and federal laws prohibiting rape, sexual assault, domestic and dating violence, and stalking. It is the responsibility of all students, faculty, and staff to be aware of and adhere to these laws. Further, it is our expectation that members of the Seminary community will respect the rights and dignity of all persons.
This Sexual Misconduct Policy is in furtherance of the Seminary’s obligations, pursuant to Title IX, to take immediate action to eliminate sexual harassment, including sexual misconduct, prevent its recurrence, and address its effects.
The Seminary strictly prohibits sexual misconduct, which for the purposes of this policy includes:
Sexual Assault: Any actual or attempted sexual act or sexual contact without consent, including rape, sexual violence, and the unconsented to touching of an intimate body part of another. Consent is the voluntary agreement to engage in the particular sexual act or contact in question. Consent may not be obtained through force, threat, intimidation, coercion, or taking advantage of a victim’s inability to understand the nature of the conduct being engaged in as a result of being under the influence of drugs or alcohol or for any other reason.
Domestic violence: A felony or misdemeanor crime of violence committed by a current or former spouse or intimate partner of the victim; by a person with whom the victim shares a child in common; by a person who is cohabitating with, or has cohabitated with, the victim as a spouse or intimate partner; by a person similarly situated to a spouse of the victim; or by any other person against an adult or youth victim who is protected from that person’s acts under the domestic or family violence laws of Maryland.
Dating violence: Any violence committed by a person who is or has been in a social relationship of a romantic or intimate nature with the victim. The existence of such a relationship shall be determined based on the reporting party’s statement and with consideration of the length of the relationship, the type of relationship, and the frequency of interaction between the persons involved in the relationship.
Stalking: Engaging in a course of conduct directed at a specific person that would cause a reasonable person to fear for the person’s safety or the safety of others; or suffer substantial emotional distress.
REPORTING SEXUAL MISCONDUCT ON CAMPUS
- If you believe you are a victim of sexual misconduct, you are encouraged to report the incident to the Vice Rector. You will be asked to give a statement to the Vice Rector, Fr. Ed Griswold at 410-864-3604 (Seminarians) or the Associate EI Dean, Dr. Pat Fosarelli at 410-864-4204 (EI Students) at that time. If an EI student does not feel comfortable in reporting to the Associate EI Dean they may report to the Vice Rector.
- If you believe that you are a victim of sexual misconduct but do not want to report it to the Seminary for investigation, you may see the Seminary’s Coordinator of Psychological Services. Your discussion of the sexual misconduct remains confidential if it is reported to this staff member.
- No one other than the Coordinator of Psychological Services can promise or guarantee you confidentiality. If you report an allegation of sexual misconduct to a faculty member or employee other than the Coordinator of Psychological Services, this employee must provide that information to the Vice Rector for appropriate action.
- Confidential rape crisis counseling is also available from TurnAround, Inc., located 2300 N. Charles St., Baltimore, MD 21218 ((410) 837-7000) and 401 Washington Ave., Suite 300, Towson, MD 21204 ((410) 377-8111).
PROCEDURES FOR ADDRESSING SEXUAL MISCONDUCT
- Upon becoming aware that an act of sexual misconduct is alleged, the Vice Rector or Associate EI Dean will initiate an investigation and take actions deemed necessary to protect the safety and emotional well-being of the person(s) involved, as well as the educational environment of the Seminary community. The Title IX Coordinator will be apprised of the situation.
- The Vice Rector or Associate EI Dean will inform the alleged victim of the right to file criminal charges or to decline to do so, and that the Seminary can assist in reporting the incident to appropriate law enforcement officials. The Vice Rector will also inform the alleged victim of the importance of preserving evidence, that a Sexual Assault Forensic Exam (SAFE) may be performed at the Greater Baltimore Medical Center and Mercy Medical Center, and that the Seminary can assist in providing transportation to either hospital to receive a SAFE exam or for medical care generally.
- The Vice Rector or Associate EI Dean will inform the alleged victim of the investigation and hearing panel process and of the alleged victim’s option to request confidentiality. The Seminary makes every effort to respect requests for confidentiality, but must evaluate the request in the context of the Seminary’s responsibility to provide a safe and non-discriminatory environment for all community members. Due to the fact that sexual misconduct often occurs in private settings, the Seminary may not be able to pursue disciplinary charges of sexual misconduct where the alleged victim requests confidentiality and will not serve as the primary witness. However, in cases where there may be another witness to the alleged violation, or in cases where the victim requests the Seminary to pursue the case even though he or she requests confidentiality, or in cases in which pursuing the case is necessary to ensure campus safety, the Seminary reserves the right to pursue the matter.
- The Vice Rector or Associate EI Dean will also inform the alleged victim of the availability of protective measures, such as no contact orders and changes to class schedules or living arrangements, if such alternatives are available and feasible. The Vice Rector will also provide the alleged victim with a written explanation of the alleged victim’s rights and options under this policy.
- The Seminary will not impose a campus conduct action for a violation of any alcohol or drug use policies of the Seminary for a student who reports an incident of sexual misconduct or who participates in an investigation of sexual misconduct as a witness if the violation occurred during or near the time of the alleged sexual misconduct, the student is determined to have made the report or participated in the investigation in good faith, and the violation was not an act that was reasonably likely to place the health or safety of another individual at risk.
- In response to a report of sexual misconduct, the Vice Rector or Associate EI Dean will normally convene a sexual misconduct hearing panel, which will be comprised of three faculty members and the Vice Rector. Panel members will be selected by the President-Rector in consultation with the Vice Rector. The Vice Rector and any members of the hearing panel receive training on issues related to dating violence, domestic violence, sexual assault, and stalking, and on how to conduct an investigation and hearing process that is fair, protects the safety of victims and the campus, and promotes accountability. No person with a conflict of interest may serve on the panel.
- Both the alleged victim and the alleged perpetrator will be invited to present their testimony to the hearing panel. Both parties will have an equal opportunity to request that the hearing panel call relevant witnesses and to provide any other relevant evidence and information. Cross-examination is prohibited, although the parties may submit questions to the hearing panel to ask witnesses on their behalf. Any evidence supplied by a party or upon which the panel may rely will be made available to both parties. Both parties have the right to be accompanied to the hearing and any related meeting by the advisor of their choice. The advisor’s role is to provide private advice and support to a party, and the advisor may not participate in the hearing or address the panel or any witnesses. The panel’s proceedings will be documented.
- The alleged victim and alleged perpetrator have the right to remain present during the panel’s entire hearing, but neither may be present during the panel’s deliberations, which are private.
- The alleged victim may choose to present his or her testimony to the panel without the alleged perpetrator being present. In the situation where a victim chooses not to present testimony in the presence of the alleged perpetrator, the testimony presented to the panel will be recorded and replayed for the alleged perpetrator to hear.
- Statements or questions regarding the past sexual history of the victim will generally not be permissible as evidence during the hearing except as they relate to the past sexual history of the alleged perpetrator with the alleged victim.
- In any case in which the alleged perpetrator claims that the victim consented, the burden of proof is on the alleged perpetrator to establish consent.
- The degree of impairment of the alleged victim’s ability to give or withhold consent may be introduced into evidence.
- Under Title IX, the panel must use a “preponderance of evidence” standard (i.e., whether it is more likely than not that sexual misconduct has occurred). If the panel determines that the alleged perpetrator violated the Sexual Misconduct Policy, the panel will decide the appropriate sanctions, which may include any of the penalties related to a violation of community standards listed below.
- Both parties will be notified of the outcome of the hearing in writing, simultaneously. This normally will be within five (5) working days of the last day of the hearing. Notice of the outcome will include a description of any disciplinary sanctions imposed on the perpetrator as a result of the complaint. Overall, from the initial receipt of the complaint of sexual misconduct to the rendering of a decision usually entails about 60 calendar days, unless the Seminary is requested to delay the procedures under this policy by law enforcement officials during the evidence gathering phase of a criminal investigation.
- If the offender is found responsible for a sexual misconduct violation, he or she may appeal the decision in writing to the President-Rector. If the panel decides that there was not a violation of the Sexual Misconduct Policy, the alleged victim also may appeal the decision in writing to the President-Rector. The President-Rector may affirm the panel’s decision, reverse it, or remand the matter to the panel for further proceedings. The decision of the President-Rector is final, except where the case has been remanded for further proceedings.
- Any retaliation against a person who reports sexual misconduct or who participates as a witness in an investigation of sexual misconduct as a witness is strictly prohibited by the Seminary.
- Because St. Mary’s is a Sulpician institution, additional procedures may be enacted. Additionally, in furtherance of this policy, the Seminary now has a formalized agreement with the Baltimore City Police Department, describing when the Seminary will refer a matter to BPD consistent with Title IX, and a state designated rape crisis program, which formalizes the Seminary’s commitment to victims and to respond effectively to sexual misconduct.
SOCIETY OF ST. SULPICE: PROVINCE OF THE U.S.’S POLICY ON SEXUAL MISCONDUCT
All Sulpician personnel have an obligation not only to avoid Sexual Misconduct but also to attempt to prevent such misconduct and to intervene in the situation of potential risk to an identifiable victim.
All Sulpician personnel will comply with all applicable provisions of federal, state, and local law and canon law as well as the procedures outlined in this policy.
Sulpician personnel include all clerics, religious and laypersons, whether Catholic or not, who are Sulpicians, faculty members, employees of volunteers of Sulpician institutions, programs, and missions in the Province.
A copy of the full policy can be viewed in the Information Office.
EMERGENCY RESPONSE GUIDE
- Security – CELL: 410-245-7215
- Residential Health Services – ROOM 317 D – Contact Seminarian-infirmarian Numbers posted on the Bulletin Boards throughout the residence or call
- Vice Rector 410-864-3604
CRIME STATISTICS (THE CLERY ACT)
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (the Clery Act) mandates the manner and format in which statistics are to be collected and published. Statistical updates, if any, are documented in the Campus Crime Log, which is kept in the Information Office. This log is open for review during normal business hours and maintained in accordance with federal requirements.
This report contains statistics for the previous three calendar years. St. Mary’s Seminary & University is required to report offenses that occur on campus and on public property.
- “On Campus” means “any building or property owned or controlled by St. Mary’s that directly supports or relates to the seminary’s educational/formational purposes, including its residence and its institutional services which support its educational/formation purposes.” Examples of institutional services, include, but are not limited to, the library, the Center for Continuing Formation, and the chapels.
- “Public Property” means all property reasonably contiguous to St. Mary’s but that is owned by a public entity. Examples of public property include, but are not limited to, public parking, sidewalks, and streets on or directly bordering campus.